How to Reply to the Rescheduling of an Interview
It’s always exciting to be contacted for a job interview. It can be a little disappointing when that interview gets rescheduled. It’s not necessarily bad news when an interview gets rescheduled, but learning how to reply to the rescheduling of an interview can tell a prospective employer a lot about you.
Keep Your Disappointment in Check
Keep your disappointment in check if a prospective employer calls you to reschedule an interview. If she provides a reason, even if you don't believe it, say that you understand and appreciate the call, no matter how close it comes to the time of your interview. Your graciousness and professionalism should make a good impression.
I appreciate you letting me know the interview needs to be rescheduled. These things happen.
Thanks for the call about needing to reschedule. I completely understand.
Nail Down a New Interview Time
Focus on the word “reschedule,” which is different from being told that your interview is being canceled. In this spirit, promptly ask when you might meet with the prospective employer. Keep your positive attitude on display, even if the new interview is set a week or two in the future. Remember that you are not privy to the behind-the-scenes realities that may be driving the need to reschedule your interview. Your flexibility can impress a potential employer.
Please let me know a good time to reschedule. I’m happy to meet whenever it is convenient.
When is a good day to reschedule? I’m available anytime next week.
How to reply to the rescheduling of an interview should be similar to your response when you scheduled the initial interview. Express enthusiasm to meet with the prospective employer at the new time. Reiterate your interest in the position and say that you look forward to discussing it. Ask if you should call the day of the interview to confirm your appointment.
Thank you for rescheduling my interview. I look forward to meeting with you on Monday.
Thank you for rescheduling the interview. I can’t wait to hear more about the position. Should I call to confirm before we meet next week?
How to Reply to a Reschedule Interview Email
How to reply to a reschedule interview email is the same as if you respond via phone. If you can think on your feet during a phone call, you should be able to reply in writing in an even more professional manner, since you can measure and edit your words before sending a formal reply.
Dear Mr. Smith,
I appreciate you letting me know that we need to reschedule our interview. I’m happy to come in next Wednesday at 3:00 p.m. instead. I look forward to meeting you and hearing more about the position. If there is anything you need from me in the meantime, please let me know.
Thank you for rescheduling my interview. I appreciate your time and consideration.
- Keep in mind that the quality of your reply may actually tilt the unspoken balance during your rescheduled interview. In other words, the prospective employer may begin the interview by thanking you for your patience and understanding, qualities that you may not have had a chance to exhibit if the interview weren’t rescheduled in the first place.
Leslie Bloom is a Los Angeles native who has worked everywhere from new start-ups to established corporate settings. In addition to years of business and management experience, she has more than 20 years of experience writing for a variety of online and print publications. She holds degrees in both journalism and law.